Depending on how long client records have to be kept by a business, Office Storage in Honolulu can take up a significant amount of space. Once the space in the building is filled, finding an off-site storage unit may be required. The added expense can be controlled by wisely selecting the unit size to rent. A small unit, which is the size of a small closet, can hold several standard sized record boxes. There couple of ways to determine if that size will suit the needs. Gather than boxes that contain the oldest records and count them. Experienced staff can help owners select a size based on the number of boxes that have to be stored. Owners can request an appointment to view unit sizes to determine which one will work best. Another option is Visit us to get dimensions of all units, and to utilize the sizing calculator page.
Other issues to consider when moving records to an off-site facility for Office Storage is Honolulu are security measures and access. The business has a legal responsibility to protect client confidentiality. Failure to do so can result in increased liability risks, lawsuits over breaches, and damage to the business reputation. In addition to providing a strong lock for the unit, a facility with surveillance cameras and night staff should be chosen. Those security measures indicate due diligence on the part of the business to keep records confidential. Access is important in case records to have to be used for reference, appeals, or copied at the request of the client. There are many facilities that are only opened during traditional business hours. Some are opened for extended hours, which will provide better access to records.
Offices that are being renovated have unique storage issues while work is getting done. Records, equipment, and furniture have to be removed for a short period of time. In those cases, a mobile storage unit can be delivered on-site for convenience. That option saves a lot of time and money. Items only have to be moved a short distance, so it takes less time to get everything out of the way. There are no trucks required, so the need to hire movers is eliminated. An on-site unit will also cut down on the disruption time for the business. Once the renovations are completed, the company will arrive to remove the empty mobile storage unit.
