All sensitive information about oneself or one’s clients should be kept secure and confidential. During business or corporate dealings, such information is usually recorded in the form of documents for easier transmission and storage. However, once the business has been concluded, some of these documents will become obsolete.
Increases the Likelihood of Data Theft
Holding on to such documents for any length of time increases the possibility of data theft. Data theft can put the firm or its clients at grave risk and may also tarnish one’s reputation. Since these documents are no longer in use, it is advised that they are shredded and properly destroyed to wipe the information contained in them.
Saving Sensitive Data in Digital Format
In cases where the information on the documents are to be archived, it may be best to scan the information and save them in a digital format. Once this is done, the documents should be correctly destroyed. The following are some of the benefits of proper Document Destruction Shredding in Irvine.
Legal Reasons
Compliance requirements for most businesses stipulate that all sensitive documents should be properly destroyed. The regulations from bodies such as the Maryland PIPA, Sarbanes-Oxley, Gramm-Leach-Bliley, HIPAA, FACTA, etc. require companies to periodically destroy their sensitive paperwork. Proper document shredding helps firms to be on the right side of the law.
Risk of Litigation
In the event of a security breach, the reputation of the company will suffer. Once data theft has occurred, it damages the firm’s reputation and causes clients to lose trust in the company. Clients whose data have been compromised can also sue the firm and demand the payment of damages. To mitigate the risk of data theft and its attendant consequences, it is advised that firms periodically shred and destroy their sensitive documents.
Prevents Identity Theft
According to statistics released by the Bureau of Justice, about 20 million U.S. citizens are victims of at least one form of identity theft each year. Majority of these incidents have been linked to the theft of sensitive documents that have not been properly secured. Individuals are advised to properly dispose of documents that contain sensitive personal information.
Business concerns and corporate organizations who are looking for dependable firms that specialize in Document Destruction Shredding in Irvine should visit Goshredconfidential.com. For more information and to make inquiries about their services, visit the website.
