Event planners are tasked with getting the best venue for meetings, conferences and corporate meetings. Whether you are planning a big meeting with the help of an event planner or a small one on your own, you need to ask yourself the following questions to get the best venue;
1. Who will be attending the meeting and how many will they be? Think of what will make the attendees comfortable. Their size will also determine the size of the meeting place. If only a small number will attend the meeting, hire a small Chicago meeting space; a large meeting place will create echoes and swallow your attendees. Consider the demographics of the attendees, are they CEOs, youths, women or which group do they fall under?
2. How much knowledge about the venue do you have? Ask for photos for previous events and talk to the staff about previous events. If it is possible, ask the administration to give you contacts for referees and talk to them.
Talk to the administration about any extra service you will need like branding, audio and visual facilities and decoration. Walk around the venue to see whether there are any distractions that can interfere with your meeting like construction work or residential houses.
3. What other services will the venue provide? How are their parking and security services? You need to be sure that the Chicago meeting space has ample parking and the vehicles are well secured.
4. How much does it cost to hold an event at the venue? You need to be sure that you are comfortable with the cost stated. Examine the services that will be provided to make sure they are useful to you.
With the right information, you can find the right meeting space for your event. We provide serene meeting spaces for different groups of people. Book your space today at Food for Thought Chicago.
